Rohenza Solutions respects your privacy. This policy explains what personal data we collect, why we collect it, how long we keep it, and how you can exercise your rights under the GDPR.
1. Who we are
Rohenza Solutions is a Microsoft Cloud, Security and AI Readiness consultancy, based in the Netherlands. Our registered business details are:
Rohenza Solutions
Mandela Plein 1 (Almere Station)
1314 CG Almere
Flevoland, Netherlands
KvK (Chamber of Commerce): 42089478
BTW (VAT): NL004300122B35
For any privacy-related question, contact us at hello@rohenza.nl.
2. What personal data we collect
We collect personal data only when there is a clear, specific purpose for it. Depending on how you interact with us, this may include:
- Contact form data — your name, email address, organisation, phone number (if provided), and the message you send us.
- Email correspondence — any information you share with us by email.
- Engagement data — if we work together, the information needed to deliver the engagement (contracts, communications, project documents).
- Basic analytics — aggregated, anonymous usage data of this website (if analytics is enabled).
3. Why we use your data (legal basis)
- To respond to your enquiry — legitimate interest and pre-contractual steps.
- To deliver our services — performance of a contract.
- To send important service communications — legitimate interest.
- To meet legal obligations — for example, retention of invoices and contracts.
4. How long we keep your data
We do not keep personal data longer than necessary.
- Contact form enquiries: up to 24 months, unless an engagement follows.
- Engagement records (contracts, project files): as required by Dutch law (typically 7 years for fiscal records).
- Marketing data: until you opt out.
5. Sharing your data
We do not sell your personal data. We only share it with carefully selected parties when strictly necessary:
- Email infrastructure providers (Microsoft 365, used to send and receive email at rohenza.nl) acting as processors.
- Professional advisors (accountant, legal counsel) under confidentiality.
- Authorities, when legally required.
6. Cookies
This website uses only minimal, functional cookies and (if enabled) anonymous aggregated analytics. No advertising cookies, no third-party tracking for marketing purposes.
7. Your rights
Under the GDPR you have the right to:
- Access the personal data we hold about you.
- Correct inaccurate or incomplete data.
- Request deletion of your data (where applicable).
- Restrict or object to processing.
- Request data portability.
- Lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
To exercise any of these rights, email hello@rohenza.nl.
8. Security
We take appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access and disclosure. Despite our efforts, no method of transmission or storage is 100% secure.
9. Changes to this policy
We may update this policy from time to time. The "last updated" date at the top reflects when the latest changes were made.